When you work as freelancer you make mistakes. All people beside computer make mistakes.
People’s reliance on E-mail has been known for a long time, and the necessity to keep a good communication relationship with people and with other employees is essential in every day tasks. The following is a list of the most common mistakes that people do while using the system.
1. Sending mails before they’re done
People want to communicate as fast as possible, to be able to tend to other pressing business, but in doing it they might screw-it all up, either by accidentally including or forgetting something. Always check what you’ve just written.
2. Send the attachment as well
This is the most common mistake related to a speedy delivery. You just shouldn’t do it. Yes you can re-send the attachment but you will appear sloppy and uncaring.
3. Waiting in front of the computer for a mail message.
Don’t just push it when a mail is sent, the recipient has to read it first and only then think about what he want to send back. Be patient
4. Contributing to the forwarding of junk e-mails
This is probably the most annoying fact in the e-mail world, re-forwarding messages that bear no significance and that clog the system absolutely for no reason.
5. Replying without reading the whole message or the entire message at all
Always read the whole archive of messages before replying with your own, because you just might miss on something important.
6. Do not modify to your convenience a reply all type of message.
This may create the illusion that you hold a grudge against a particular coworker or some other unrequested thing. Avoid those types of situation at all cost.
7. Take a second to delete your e-mail signature
If you are on constant discussions with your co-workers you may as well leave the signature aside. It’s nothing but clutter which should be avoided.
8. Don’t rush a response
Always take the time to understand what a message says and only then respond. Otherwise you may slip some ill-conceived mistake and you’ll have a lot of explaining to do. Besides giving your colleagues an opportunity to see your lack of attention may lead to further problems down the line.
9. Never use e-mail against the company’s policy
That is, using the resources meant for work for some of your personal projects. Never do something like that and try to be careful about the people with whom you share the address. You may be discovered and there may be some severe punishment for you, holding your money or even being brought to a justice court.
10. Forgetting to greet
Sure, you may know your colleagues for a long time but that is no reason to act irresponsible. Greet them or they may be upset. Besides, a nice smooth tone will always contribute to the atmosphere in which your employees or colleagues work and you want that to be as high as possible.
11. Angry E-mails
Don’t forget that communication is highly impacted by the state you’re in. You will regret something stupid that you said in anger so just don’t do it. Besides if a boss were to receive a bad toned e-mail he may act on impulse himself and you may find yourself in a defenseless position with accusations and evidence against you. Guard yourself from those unwanted things.
12. Don’t forget about the title of the e-mail
If you write something generic you might just happen to find that your recipient didn’t read the mail. Besides, think about having to find a mail in the archive. You’re going to need to dig through loads of similarly named mails and that might just prove a problem.
13. Incorrect or false subject lines
Again, this will make it more hard on people to notice or read the mail. Just try to avoid it altogether. Think about the fact that many people will need some information that just isn’t accessible any other way. Help them find it by correct labeling.
14. Attachments that have not been verified
This may lead to a lot of problems. If you send multiple mails at the same time at least try to verify once the correctness of the attachments.
15. Sending unrelated messages, that follow a previous discussion
Only that people don’t have a clue about what that discussion might have been and if you’re a boss they are unlikely to ask. Put everything in context.
16. Don’t forward private messages
This might just amount for you losing your credibility and position. You don’t want that to happen nevertheless, so keep your private conversations private.
17. E-mail is just that – don’t bet your life on it!
Don’t leave passwords or other important information dangling onto an account. You’ll only have yourself to blame.
18. Don’t hit reply all without reason. There may be some confidential or highly official information that shouldn’t leave your confinement. Pay attention.