~ndependently manage (under senior staff direction) the implementation of assigned programs and related tasks.
~ Ensure implementation conforms to scope of service (proposal).
~Frequently update staff on program status. If change in scope of service becomes necessary, the PC/PM identifies the need and manages the process (addendum and budget/timeline adjustments, if necessary).
~ Enforce timeline milestones.
~Manage vendors (including freelancers–graphics, print, medical writers, etc.) to ensure program remains on time and within budget.
~Ensure that supporter communications are timely and accurate.
~Generate periodic program status report to sponsor that address current project details.
~ Participate in live supporter meetings.
~Assist team with tactical new business development, inclUding gathering information to generate budgets and proposals (such as getting vendor quotes, annual meeting dates and details, etc.)
~ Manage and review project financials, inclUding end of program reconciliations. Direct the invoicing process with internal and external accounting departments.
~Serve as on site contact to manage all logistical details for live events.
~Travel will be required, depending on the location of live events and supporter meetings.
Current Program Types
~Symposia (in conjunction with major medical conferences and society annual meetings)
~Web initiatives: On Demand newsletters, On Demand Workshops, 24/7 meeting registration, On Demand programs that include audio and/or video, 24/7 pre-recorded teleconferences (On Demand)
~ Print monographs
~Faculty content development meetings (live and teleconference)
Skills and Knowledge
~Ability to understand the basic science of therapeutic areas of current programs
~ Efficient organizational skills, with strong attention to detail
~Ability to generate and manage timelines
~Ability to prioritize multiple tasks in conjunction with project timelines
~ Strong self confidence to ensure that team, support staff, and vendors perform to program timelines and budgets
~ Knowledge of proposal and budget preparation to assist in gathering cost and vendor information
~Capacity to coordinate and run project meetings (project kick offs, faculty teleconferences, supporter updates, etc) and generate contact reports, for post-meeting distribution
~Effective communication with faculty (welcome packs, travel arrangements, content coordination, etc.)
~Ability to interpret contracts, agreements, and guidelines (symposia guidelines, restaurant and hotel contracts, AV and vendor agreements, etc.) and manage to timeline and budget
~ Meeting planning (AV, food, travel hotel, ground transportation, etc) and on-site meeting management (registration, faculty coordination, etc.)
~Travel required (currently domestic) depending on sponsors and live meeting schedule
~Enthusiastic, upbeat personality
~Strong work ethic, self motivated
~Work extremely well in a team environment
~Work well under pressure with flexibility to change direction quickly, as necessary
~ Solid written and verbal communication skills
~Very strong computer experience: MS Office (Excel, Word, PowerPoint, Outlook)
~Work closely with layout/graphics department to develop art and layouts for invitations, web initiatives, newsletters, etc.
~Medical education and/or pharmaceutical marketing experience a plus.
~Graphic and/or print production experience a plus Uournal ads, posters, invitations, postcards, syllabi, newsletters,etc.)
~Video (pre and post production) experience a plus